We are committed to protecting our visitors'
and/or user’s privacy and we will not collect any personal information
about you as a visitor unless you provide it voluntarily.
Pursuant to the General Data Protection Regulation (EU) 2016/679 (GDPR) and
the Data Protection Act (Cap 586), we have a legal duty to respect and
protect any personal information we collect from you and we will abide by
such duty. We take all safeguards necessary to prevent unauthorised access
and we do not pass on your details collected from you as a visitor and/or
user, to any third party unless you give us your consent to do so or as
authorised by law.
The policy can be easily accessible via a link at the bottom of each web
page.
How do we process personal data?
1) E-Forms
We may collect personal information in the
process of submission of forms through the website, addressed to a Government
of Malta Ministry, Department or other Entity as the case may be. In such cases, the website is used as a
User Interface and the information contained through forms is submitted for
processing to the relevant Government of Malta Ministry, Department or
other Entity. In this case, the retention period of the service in question
would apply.
2) IP address and location
The web
server keeps limited logs about IP addresses or the location of your
computer on the Internet, for systems administration and troubleshooting
purposes. We do not use IP address
logs to track your session or your behaviour on our site.
3) e-ID
You may also
authenticate through facilities provided by Central Authorities, such as
using your eID account, in such instances, the authentication credentials
will be limited to the current session through your web browser.
4) Contact Us/Feedback
When
using this website’s online facilities, data subjects may be required to
provide their contact details for contact purposes. All information provided in the Contact
Us/Feedback form will be processed following your provision of consent.
Cookies are small pieces of data that the site
transfers to the user’s computer hard drive when the user visits the
website. This website makes limited use of cookies and consequently, for
any further information, you are being guided to visit our Cookies Policy.
Your Rights
As an individual you may exercise your right to
access the data held about you, therefore if you have any queries in
relation to this data, if any, held by us please contact us by
submitting your request to the appropriate data controller through the
Contact Us page within the website.
Although
all reasonable efforts will be made to keep your information updated, you
are kindly requested to inform us of any change referring to the personal
data held by this Office. In any case if you consider that certain
information about you is inaccurate, you may request rectification of such
data. You also have the right to request the blocking or erasure of data. In
case you are not satisfied with the outcome of your access request, you may
refer a complaint to the Information and Data Protection Commissioner,. visit www.idpc.gov.mt for contact details.
To give you a better service, our site can
connect you with a number of links to other local and international
organisations and agencies. When connecting to such other websites you will
no longer be subject to this policy but to the privacy policy of the new
site.
This site uses Secure Sockets Layer (SSL) to
ensure secure transmission of your personal data. You should be able
to see the padlock symbol in the status bar of browser’s address field. The url
address will also start with https:// depicting a secure
webpage. SSL applies encryption between two points such as your PC
and the connecting server. Any data transmitted during the session
will be encrypted or scrambled and then decrypted or unscrambled
at the receiving end. This will ascertain that data
cannot be read during transmission.
If there are any changes to this privacy
policy, we will replace this page with an updated version. It is therefore
in your own interest to check the "Privacy Policy" page any time
you access our web site so as to be aware of any changes which may occur from
time to time.
Any comments or suggestions that you may have
and which may contribute to a better quality of service will be welcome and
greatly appreciated.
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